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For solo agents & small teams · 1–10 people

The lead that doesn't hear back today calls someone else tomorrow.

Pivflow builds and runs the follow-up system working quietly behind your business. Every new lead gets an instant reply, stays warm for months, and lands back on your calendar. You just show up for the call.

Book your free Pipeline Audit hello@pivflow.com
Built by real estate operations specialists, not a generalist marketing agency.
21x
more likely to convert a lead reached in 5 minutes than one reached in 30
Source: InsideSales.com / MIT lead response research
$16K/mo
a realistic loss when just 10 leads a month go unanswered
Source: NAR 2025 Technology Survey, HousingWire lead-response analysis
Sound familiar?

Right now, you're the follow-up system.

You don't need convincing that speed matters. You need it to stop depending on you remembering to do it.

01

Every lead is on you

Between showings, calls, and paperwork, replying to a new lead within minutes just isn't realistic, even though you know that's what closes deals.

02

Nothing runs without you

You might already have a CRM. But if a follow-up only goes out when you remember to send it, it isn't really automated. It's just another task on your list.

03

Good leads go quiet

Not because they weren't interested. Because nobody followed up long enough. Most buyers take months to decide, and most follow-up stops after a week.

How it works

Set it up once. It runs on its own.

One system, connected end to end, from the moment a lead comes in to the moment they're back on your calendar.

1

Lead comes in

From your website, a referral, Zillow, or wherever your leads already come from. No new source required.

2

Instant reply

An automated response goes out within minutes, any time of day, including nights, weekends, and mid-showing.

3

Follow-up runs itself

Email and text keep the lead warm for months, not just days, without you touching a single message.

4

Booked on your calendar

The lead schedules directly with you. You show up to a warm conversation, ready to close.

What you get

One system, managed for you.

  • ✓ Instant reply to every new lead, day or night
  • ✓ Long-term follow-up that keeps working long after the first week
  • ✓ Booking system that puts qualified conversations straight on your calendar
  • ✓ Ongoing management. We monitor and adjust it so you don't have to
  • ✓ No CRM yet? No problem. We'll set one up for you as part of the build
Pricing

Depends on your team size. Not a one-size-fits-all plan.

We offer a few different packages built around how many people you're running with. We'll walk through the right fit for your business on the call, and price it from there.

Find your fit →
Why trust us with this

Founded by people who've actually run this, inside a real estate business.

Before Pivflow, our co-founder ran the entire CRM and follow-up operation for Dave Brough's team at Anthony REALTORS in Fort Wayne, Indiana. She designed the five-minute speed-to-lead standard the team worked to, built the automation that kept every lead moving through the pipeline, and managed the remote team that ran it day to day.

Pivflow is that same real estate operations experience, packaged for agents and small teams who don't have room on staff for a full-time ops manager.

Dave Brough · Anthony REALTORS, Fort Wayne IN Speed-to-lead design CRM & pipeline architecture Hands-on management

Let's see if this fits your business.

One call. We'll look at how leads come in today and map out what running on autopilot would look like for your business.

Book your free Pipeline Audit

or email us directly at hello@pivflow.com